Step 1 Applying to Study in America

Step 1 Applying to Study in America

I. INTRODUCTION TO LETTERS

Envelope 1

Dong Mei Class 1, English Department Sichuan University Chengdu, Sichuan 610065 China

(Stamp)

Mr. Dick Myers 314 S. 6th St. Goshen, IN 46526 U.S.A.

Layout of the Letter 1

Class 1, English Department Sichuan University Chengdu, Sichuan 610065 China January 30, 2008 314 S. 6th St. Goshen, IN 46526 Dear Mr. Dick Myers, Nice to meet you….

Thank you for writing to me…

Please give my best regards to your family.

Best wishes, Yours sincerely, Dong Mei

Envelope 2

Dick Myers 314 S. 6th St. Goshen, IN 46526 U.S.A.

(Stamp)

Miss Dong Mei Class 1, English Department Sichuan University Chengdu, Sichuan 610065 China

Layout of the Letter 2

314 S. 6th St. Goshen, IN 46526 February 10, 2008

Dear Dong Mei, Glad to learn that …. GC is a four-year liberal … Please give my best regards to your family. Early in 1968, GC … To add to … For further information … Goshen is called … Best wishes,

Yours sincerely, Dick Myers

Layout of the Envelope

Block Form (e.g. 1) and Indented Form (e.g. 2)

齐头式和缩进式

Block Form Envelope

writer’s full name writer’s street address writer’s city/state/zip code writer’s country

(Stamp)

(title) addressee’s full name addressee’s street address addressee’s city/state/zip code addressee’s country

Indented Form Envelope

writer’s full name writer’s street address writer’s city/state/zip code writer’s country

(Stamp)

(title) addressee’s full name addressee’s street address addressee’s city/state/zip code addressee’s country

Layout of Letters

① Heading （信端）:writer’s address and date ② Inside Address （信内地址） ③ Salutation （称呼） ④ Body of the Letter（正文） ⑤ Complimentary Closing（结束语） ⑥ Signature（署名） ⑦ Enclosure（附件）(Encl. or Enc.) ⑧ Postscript（再启）(P.S.)

Functions of Heading

Heading of a letter includes the writer’s address and the date. If the address on the envelope is polluted or blurred during the process of mailing, the addressee can find out the writer’s address in the heading. If the addressee and the writer are very familiar with each other, the writer can cut off the address part of the heading, and include only the date.

Block Form and Indented Form

Block Form: Justify （对齐）every line of the same paragraph, do not indent the first line of every paragraph, and leave one space in between paragraphs. Indented Form: Indent the first line of each paragraph with 3 letters in handwriting or 5 letters in print, and do not leave one space in between paragraphs.

II. DIFFERENT TYPES OF LETTERS AND EXAMPLES

Types of Letters

According to the social functions, letters can be classified into two categories: social letters and business letters.

Business letters are written in complete forms and in a formal style.