商务写作写作课件 fax Microsoft PowerPoint 演示文稿

商务写作课件

Fax ( facsimile)Fax in communication, is the transmission of still image by wire or radio Messages sent by fax are usually similar to normal business letter. Some Companies simply use their headed paper and write a normal letter which they then send by fax, while other companies use special fax ‘cover

sheets’ which show all the necessary information. The fax message isnormally typed but when the message is very short or when companies

often work with each other, fax message are sometimes handwritten inless formal English.

商务写作课件

Fax should include the following stepsReceiver’s name/To Receiver’s company Receiver’s fax No Sender’s name/From Sender’s company Date Pages Message It is better, add: Sender’s Tel No/ Fax No Subject C.C.

商务写作课件

SampleTo : Mr. Peter Fuller / Sales Dept. / MOSEL Limited Fax No: 256---8333 From: Jese Huang / Purchasing Division / Leon Corp.

Date: 2 April 2005Total page (s) incl. this: 1

Message:Will meet you at the airport on April 7 in front of the main gate.

商务写作课件

Fax Cover Sheet

PO Box 6758, Perth, W. Australia Fax: +61 9 332 5607

TransglobeFor the attention of: ① Organisation:③ Message:⑤ Date:② Fax No. ④

Name:⑥ Title / Department:⑧

No. of pages to follow:⑦

商务写作课件

You work in the General Office of large shipping company which transports goods all over the world. Above is a blank fax cover sheet which you use in your office. What information would you write in the numbered spaces for each of these situations? 1. You received a fax yesterday from Ms D Gentsler, EuroCargo, Handelstrasse 26,6477 Limeshain, Germany (fax +49 6047 4894) asking for a list of your agents in Europe. The list is 4 pages long. 2. You received a fax this morning from Toloda shipping. Unfortunately, the message was not clear and you could not read it. You want them to send it again. Their address is: 9 Charles street, Perth, WA. Fax + 9 474 1278.

商务写作课件

MissionYou are a Accountant Manager in ABC Corp. You need to

send a fax to Mr. Peter Fuller, a Sales Manager of LeonLimited, the message is the following: (Leon Limited, Fax No :87544741) …___________________________________________________________________

Fax cover sheetTO:_______________ FAX No:________________ DATE: __m___/_D___/__Y__ ATTN:_____________________ CC:___________________ FROM:__________________________ PAGES (including this page):_________

商务写作课件

停业通知

很遗憾通知你， 由于财务困难，本公司无法再继续为你服务，因为政府去年六月起对我 们这个行业的新政策， 使我们在拓展业务时遭到无法预期的困难。 为避免更大的损失， 老板决定停止营业。

我们查过帐册后发现与你方没有未清的帐目，也请你清查一下记录以兹确定。如有任何 问题请尽快与我联络。

商务写作课件

FAX COVER SHEET TO:_______________ FAX No:________________ DATE: __m___/_D___/__Y__ ATTN:_____________________ CC:___________________ FROM:__________________________ PAGES (including this page):_______

__

Dear Mr Peter FullerWe are sorry to inform you that we will not be able to continue our services due to financial difficulties. Because of the new policy the government has imposed on our business starting from last June, we have been facing unexpected difficulties while trying to expand our business. The owners of this company have decided to close the business to avoid bigger losses. We have checked our records and found no outstanding debts with you. Please also check your files and make sure of it. If you have any enquiries, please contact us soon Yours sincerely Tracy Accountant manager

商务写作课件

Electronic Mail Many business now use electronic mail to communicate with customers and suppliers, especially if they have frequent contact. In general, email messages can be written as normal letters. Some general advice: 1. It is a good idea to send yourself an email first. That way, you can check that your name and your return address are correct, and that the message is displayed correctly. 2. Don’t write in capitals. In email, capitals are the equivalent of shouting! 3. If you are writing a reply to an email, don’t copy the original message back to the person who sent it , unless it is important to do so. 4. Don’t use long or obscure words for the sake of impression. Short and common words help to make the email easy to understand.5. 5. Unnecessary information wastes a reader’s time and gets in the way of your message, so be as brief as possible.

6. Do the recipients know the meanings of specialist words that you use? AFAIK FWIW and IMHO, TLAs are best avoild.